Centralize all employee information and HR processes in one place with ZenHR’s Employee Management module. From onboarding to offboarding, this module streamlines the entire employee lifecycle with customizable workflows, secure data management, and automated reminders. HR teams can manage roles, permissions, documents, and disciplinary actions while ensuring policy compliance and accurate record-keeping. With powerful automation and real-time visibility, you can improve efficiency, maintain organized employee records, and enhance the overall employee experience.
Simplify the hiring process with fully customizable onboarding workflows. HR can create step-by-step processes for new hires, covering document submission, profile setup, asset assignment, and task completion, starting even before their first day. Automated reminders, progress tracking, and role-based templates make onboarding faster, paperless, and consistent, giving employees a smooth new-hire onboarding experience.
Ensure a smooth and compliant exit process with fully customizable offboarding workflows. HR teams can define each step, from task handovers and asset returns to final document processing, while tracking progress in real time. The system automates final settlement calculations, including end-of-service benefits, unused leave encashments, and deductions, ensuring accuracy and labor law compliance.
Easily track and manage company assets with ZenHR’s Asset Management feature. Assign items like laptops, mobile devices, uniforms, or access cards to employees, record issue and return dates, and monitor asset condition. Automated reminders ensure timely returns during employee offboarding, while detailed asset tracking reports improve accountability, reduce losses, and streamline HR asset management across your organization.
Manage all HR tasks in one place with ZenHR’s HR Task Management feature. Assign tasks for onboarding, offboarding, performance reviews, document submissions, or audits, and track their progress in real time. Automated reminders keep employees on schedule, while clear visibility improves accountability and ensures every step of your HR processes is completed on time.
Control who can access and manage information in ZenHR with customizable user roles and permissions. HR can assign role-based access to modules, reports, and employee data, ensuring sensitive information is only available to authorized users. This feature enhances data security and supports HR compliance across your organization.
Manage employee policy violations with clear, consistent processes. Record incidents, apply actions such as warnings, suspensions, or deductions, and track outcomes in one place. Customizable workflows ensure labor law compliance, improve transparency, and support effective employee performance management.
Create and send professional HR letters in minutes. Choose from templates for job offers, employment verification, and more, then customize them with your company branding. Dynamic fields automatically fill in employee details, saving time and ensuring accuracy. You can also enable electronic signatures and keep a full history for easy tracking. Streamline HR documentation and keep all letters consistent and compliant.
Manage employee suspensions with full control over system access, salary payments, and documentation. Set suspension dates, define whether salary is paid or withheld, and record reasons with detailed notes. Integrated with disciplinary actions, this feature ensures consistent handling, labor law compliance, and transparent records.
Tailor ZenHR to your organization’s needs by creating custom fields for employee profiles, requests, and workflows. Add custom fields to capture unique data; this flexibility ensures your HR system stores all the information that matters most, improving data accuracy, reporting, and HR process customization.
Visualize your company’s hierarchy with a dynamic organizational chart and searchable employee directory. Easily see reporting lines, departments, and team structures, helping employees connect with colleagues. HR can update roles, departments, and reporting relationships in real time, ensuring accurate records, better communication, and improved workforce visibility.
Securely store and organize all HR and employee documents in one place. Upload contracts, IDs, certificates, and more, and set automated reminders for renewals, expirations, or updates. Custom notifications keep HR teams and employees informed, ensuring deadlines are met, compliance is maintained, and document management is efficient and hassle-free.
Create and manage clear salary grades and pay ranges for every role in your organization with ZenHR’s Salary Scale feature. Standardize your compensation structure to ensure fairness, transparency, and alignment with market benchmarks. HR can update salary ranges, define allowances, and integrate them with payroll for accurate calculations, streamlining salary management and ensuring compensation compliance across the company.
Find quick answers to common questions about ZenHR’s features, setup, and support.
You can request uploads or acknowledgments within the workflow and keep a time-stamped record of who did what and when. This creates an auditable history for compliance and internal reviews.
It’s a guided workflow that organizes employee onboarding tasks—collecting personal details and documents, assigning day-one tasks to HR/IT/managers, and tracking completion with timestamps and comments. This helps new hires finish essentials before day one and gives HR a clear, auditable trail.
Yes. You can create role- or site-specific checklists (e.g., IT provisioning, policy acknowledgments, equipment pickup) so your onboarding process scales consistently across departments and branches.
Automated reminders and approvals route tasks to the right people (managers, HR, IT). Status dashboards show what’s pending or overdue, so nothing slips through the cracks during employee onboarding.
Offboarding checklists typically cover final day logistics, asset and ID recovery, account access removal, document handbacks, and final acknowledgments. Centralizing these steps in onboarding/offboarding software reduces risk and speeds up turnover.
Yes. Completed tasks and approvals can align with other HR workflows (like attendance start dates, eligibility for payroll runs, or document storage), so employee records stay consistent across your HR systems.
Simplify how you welcome new hires and manage exits with automated workflows, task tracking, and document management — all in one seamless platform.
